PENDING APPROVAL MINUTES
WESTFALL LOCAL SCHOOL DISTRICT BOARD OF EDUCATION
REGULAR MEETING
August 19, 2024
The Westfall Local School District Board of Education met in regular session on August 19,
2024 at 6:30 p.m. in the community room.
CALL TO ORDER
ROLL CALL
Ms. Judy Cook Aye Ms. Brook Ruoff Aye
Ms. Christy Rigsby Aye Mr. Sean Ruth Aye
Mr. Mark Ruff Aye
PLEDGE OF ALLEGIANCE Board President
Today’s meeting will be recorded and loaded to the website for the public to review.
CORRESPONDENCE
- Mr. Mark Ruff and Family, Thank you note.
- Ms. Janet Adams and Family, Thank you note.
PRESENTATIONS
- Ms. Kathy Morris – HopeStrong
- Mr. Mike Mendenhall, MCS – Middle/High School Roofs and Dome Roof
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AUGUST 19, 2024 REGULAR MEETING
EXECUTIVE SESSION
(24-170) Motion was made by Mr. Ruth, seconded by Ms. Ruoff to enter into
executive session at 6:43 p.m. to consider matters required to be kept
confidential by federal laws or regulations or state statutes pursuant to Ohio Revised
Code section 121.22(G)(1).
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
(24-171) Motion was made by Mr. Ruth, seconded by Ms. Rigsby to return from
executive session at 7:28 p.m.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
APPROVAL OF THE AGENDA
(24-172) Motion was made by Ms. Rigsby, seconded by Mr. Ruth to approve the
agenda for the August 19, 2024 regular meeting with the following addendum: Letter “L”
Resignation Request (Ms. Tiffany Haughey), Enclosure Item “F”.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
OLD BUSINESS
(None)
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AUGUST 19, 2024 REGULAR MEETING
NEW BUSINESS
CONSENT AGENDA:
(24-173) Motion was made by Ms. Rigsby, seconded by Mr. Ruth to
approve the following resolutions through the consent agenda:
SUPERINTENDENT’S RECOMMENDATIONS:
A. APPROVAL OF MINUTES
1 To approve the minutes from the July 22, 2024 regular meeting as
presented.
B. RESIGNATION REQUEST
To accept the request of Ms. Amy Johnson, educational aide, to resign
effective August 16, 2024.
C. SUPPLEMENTAL CONTRACT 2024-2025
To award a one (1) year supplemental contract to the following for
the 2024-2025 school year for the positions designated pending all
requirements are met:
- Ms. Becky Shaw – Fall Sports Game Manager, Step 0, Class 6
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AUGUST 19, 2024 REGULAR MEETING
D. VOLUNTEER COACHES 2024-2025
To approve the following as volunteer coaches for the 2024-2025 school
year pending all requirements are met:
- Ms. Erika Martin – Golf
- Ms. Lenora Shannon – Band
- Mr. Jeffrey Lewis – Band
E. SUBSTITUTE EMPLOYEES FOR CLASSIFIED STAFF 2024-2025
To approve the following as substitute employees for classified staff for
the 2024-2025 school year in the areas designated pending all requirements are
met:
- Ms. Toni Henry – Bus Driver
- Mr. Cameron Pavey – Bus and Van Driver
- Mr. Rick Caplinger – Custodian
- Mr. William Ayers – Custodian
- Ms. Kiki Shipley – Secretary, Cafeteria Worker
APPROVAL OF CONSENT ITEMS A – E
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
END OF CONSENT AGENDA
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AUGUST 19, 2024 REGULAR MEETING
SUPERINTENDENT’S RECOMMENDATIONS
DONATIONS
(24-174) Motion was made by Ms. Ruoff, seconded by Mr. Ruth to accept the
following donations totaling $839.00 as presented:
- VFW Post 7941, H.S. Athletic Donation $650.00
- American Legion, H.S. Band Donation $100.00
- Ms. Connie Young, H.S. Volleyball Fund (In Memory of Lori Koker) $25.00
- Deercreek Dam Days, Cross Country Donation $64.00
- DarbyCreek Church of the Nazarene, donated $500.00 of school supplies
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
CLASSIFIED EMPLOYEE CONTRACT
(24-175) Motion was made by Ms. Rigsby, seconded by Mr. Ruff to award a one
(1) year non-teaching limited contract to Ms. Samantha Graham as a van driver for up to
six (6.0) hours per day, one hundred eighty-five (185) days, Step 1 for the 2024-2025
school year, pending all requirements are met.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
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AUGUST 19, 2024 REGULAR MEETING
RHYTHM-N-YOU MUSIC THERAPY AGREEMENT
(24-176) Motion was made by Ms. Rigsby, seconded by Mr. Ruth to approve the
agreement between Westfall Local Schools and Rhythm-N-You Music Therapy for the
2024-2025 school year for music therapy services as presented.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
META TRANSPORTATION BIDS
(24-177) Motion was made by Mr. Ruff, seconded by Ms. Cook to approve the
following resolution:
WHEREAS, the Westfall Board of Education wishes to advertise and
receive bids for the purchase of one (1) conventional school bus and one (1)
passenger van, if needed,
THEREFORE, BE IT RESOLVED the Westfall Board of Education
wishes to participate and authorize META Solutions (META) to advertise and
receive bids on said Board’s behalf as per the specifications submitted for the
cooperative purchase of one (1) conventional bus and one (1) passenger van, if
needed. This resolution does not obligate the district to purchase the bus and/or
van.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
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AUGUST 19, 2024 REGULAR MEETING
SUBSTITUTE TEACHER LIST – AUGUST 2024
(24-178) Motion was made by Ms. Rigsby, seconded by Mr. Ruth to approve the
list of substitute teachers for August 2024 as provided by the Pickaway County
Educational Service Center.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
RETIREMENT REQUEST
(24-179) Motion was made by Ms. Cook, seconded by Ms. Ruoff to approve the
request of Ms. Karla Bartholomew, Educational Aide, to retire through the School
Employees Retirement System effective October 1, 2024.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
RESIGNATION REQUEST
(24-180) Motion was made by Ms. Rigsby, seconded by Mr. Ruff to accept the
request of Ms. Tiffany Haughey, middle school intervention specialist, to resign effective
August 16, 2024.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
SUPERINTENDENT’S COMMENTS
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AUGUST 19, 2024 REGULAR MEETING
TREASURER’S RECOMMENDATIONS
TREASURER’S REPORT
FINANCIAL REPORT
(24-181) Motion was made by Ms. Rigsby, seconded by Mr. Ruff to approve the
financial report from July 2024, as presented by the Treasurer.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
CREATION OF A NEW HS GIRLS GOLF FUND
(24-182) Motion was made by Ms. Cook, seconded by Ms. Ruoff to approve the
creation of a new HS Girls Golf student activity fund due to the request of the Treasurer
and Athletic Director.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
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AUGUST 19, 2024 REGULAR MEETING
CREATION OF A NEW HS BOYS GOLF FUND
(24-183) Motion was made by Ms. Cook, seconded by Ms. Ruoff to approve the
creation of a new HS Boys Golf student activity fund due to the request of the Treasurer
and Athletic Director.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
CREATION OF A NEW MS GOLF FUND
(24-184) Motion was made by Ms. Cook, seconded by Ms. Ruoff to approve the
creation of a new MS Golf student activity fund due to the request of the Treasurer and
Athletic Director.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
CAPITAL PROJECTS FUND (USAS 070) ESTABLISHMENT
(24-185) Motion was made by Mr. Ruff, seconded to Ms. Rigsby to approve the
following resolution:
WHEREAS, pursuant to Ohio Revised Code Section 5705.13(C), a board of
education may establish a capital projects fund for the purpose of accumulating resources
for the acquisition, construction, or improvement of fixed assets of the school district;
and
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AUGUST 19, 2024 REGULAR MEETING
WHEREAS, the Board of Education of the Westfall Local School District
(“Board”) desires to establish and maintain a capital projects fund to acquire, construct,
and improve certain fixed assets.
NOW, THEREFORE, BE IT RESOLVED that:
- The Board hereby establishes a capital projects fund (the “Capital Projects Fund,”
Fund 070-9025 to be used for the purpose of accumulating resources for the
acquisition, construction, or improvement of fixed assets. The Treasurer is
directed to take all action necessary to establish the Capital Projects Fund. - The Board authorizes the initial funding of the Capital Projects with a transfer of
monies from the General Fund in the amount of $1,000,000.00. - The Capital Projects Fund shall be funded over a maximum period of ten (10)
years, up to a maximum balance of $5,000,000.00 The Capital Projects Fund may
be funded by transfer(s) from other funds of the Board, including the General
Fund, and/or the deposit of monies from sources other than funds of the Board,
including gifts to the Board. - If no contracts have been entered relating to the Capital Projects Fund during a
period of ten (10) years after its establishment, such monies shall be returned to
the fund(s) from which they originated. - The Treasurer and/or Superintendent are authorized to take any and all actions
necessary to carry out this resolution. - It is hereby found and determined that all formal actions of this Board concerning
and relating to the passage of this resolution were taken in an open meeting of this
Board, and that all deliberations of this Board and of any of its committees that
resulted in such formal action, were in meetings open to the public, in compliance
with all legal requirements including Section 121.22 of the Ohio Revised Code.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
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AUGUST 19, 2024 REGULAR MEETING
The Annual Federal Funds Notice
The Westfall Local School District receives funds through the Ohio Department of
Education via the Consolidated Continuous Improvement Plan (CCIP). Monies received
through the IDEA-Part B (516) are used to provide special education services for
students with identified disabilities. Title I (572) funds are used to provide reading and
early literacy interventions to all students, along with expanding opportunities for each
child. Expanding Opportunities for each child (572) is an additional supplemental fund
to provide additional reading and literacy intervention assistance. McKinney-Vento
Homeless Assistance grant (572) is a supplemental fund used for students experiencing
homelessness. Title II (590) funds are used to reduce class size in early grades and to
provide professional development services. IDEA funds (587) are used for Special
Education services for preschool students. Early Childhood Services Funds (439 and
587) are used to provide Early Childhood education to Preschool Students. The last
federal grant is Title IV-A (584) used for student support and academic enrichment.
TREASURER’S COMMENTS
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AUGUST 19, 2024 REGULAR MEETING
BOARD RECOMMENDATIONS
ADOPTION OF POLICIES
(24-186) Motion was made by Ms. Ruoff, seconded by Ms. Rigsby to approve the
policies listed below as announced at the July 22, 2024 Board of Education regular
meeting.
- Artificial Intelligence, EDEC
- Cybersecurity, EHC
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
BOARD MEMBER COMMENTS/COMMITTEE REPORTS
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AUGUST 19, 2024 REGULAR MEETING
UPCOMING EVENTS
WES
September 24th
– Fall Picture Day
September 26th
– AG Day 4th Grade 9 a.m. – 1 p.m.
WMS
September 9th
– Fall Picture Day
WHS
September 5th
– FFA Farm to Plate Dinner, Pickaway County Fairgrounds 5 p.m.
September 6th
– Battle of the Bands at Pickaway-Ross CTC
September 9th
– Fall Picture Day
September 11th
– Marching Band Under the Lights Performance 7 p.m.
September 13th
– Jostens In-Person Order Day (Graduation/Class Rings) during
lunch periods
September 25th
– NHS Blood Drive
District Wide
September 2nd
– Labor Day (No School)
September 13th
– 1
st Interim Ends
September 16th
– Teacher In-Service Day (No Students)
ADJOURNMENT
(24-187) Motion was made by Ms. Cook, seconded by Ms. Ruoff to adjourn the
meeting at 8:13 p. m.
Cook Yea Ruoff Yea
Rigsby Yea Ruth Yea
Ruff Yea
Carried: 5 to 0
